Thank you for your interest in Stonefire Station; we welcome the opportunity to serve you. Please see our policies below and let us know if we can provide additional information.
Rental Policies
I		One event held per day.
II		Entire facility is included in rental price.
III		A Stonefire Station staff person must be present as a steward to open the building for use and to secure it following the event. The staff person bills at $30 per hour.
IV		Refuse must be removed by caterers on the day or night of the event.
V		We invite you to choose your own caterer. We offer a list of local caterers and other resources here. Caterers must be insured and certified by Health Department.
VI		Live music and electronically amplified music is permitted.
VII		Parking is available for 90 vehicles.
VIII		Customers must to adhere to all Virginia ABC regulations.
IX		A security deposit of $500 is required; deposit will be refunded on approval of cleaning and/or damage.
X		Reservations must be made with a 50% non-refundable deposit two weeks before the event.

Rental Fees & Capacities

What does the rental fee include?

The fee includes the entire facility including the ballroom, salon, terrace and pergola for the entire day. In addition, the fee includes up to 175 chivari chairs and 25 round tables and 15 rectangular tables. All additional equipment to accommodate your event must be rented through Festive Fare Rentals or Skyline Tent Company unless prior other arrangements are made.

Will Stonefire Station staff be on site during our event?

Yes, a Stonefire Station steward must be on site for the entire event including set up and breakdown. The steward is billed additionally at $30.00 per hour.

Can I put a date on hold?

Absolutely! A date can be held for one week. It is your responsibility to inform us if you choose to book the date. If we don't hear from you we will assume that you no longer want the date and the next person interested in the date can book.

How do I secure a date?

A $500.00 security deposit (payable to Festive Fare Rentals) is required to secure your event date. Ninety days prior a 50% deposit is due. The full amount is due seven days prior to the event date.

Can we see a sample contract before deciding to book our event?

Certainly!

When will the security deposit be returned?

Pending any damages, overtime, clean-up, etc... It will be returned the week following your event.

What are event capacities?

The terrace can accommodate about 300 for a standing reception. The salon can accommodate about 120 guests for a seated dinner. The ballroom can accommodate about 300 guests for a seated dinner. Keep in mind that one or all of the areas can be combined to suit your event needs.

Delivery & Equipment

Do you have a dance floor? Do we need to rent a dance floor?

We do not have a dance floor, nor do we require that you use one. Having a dance floor installed is dictated by your taste and budget.

Do you have a coat rack that our guests can use?

The self-service coat rack we have can accommodate about 40 coats. If an additional coat room is required, or if you prefer a coat check, please ask your caterer/event planner about renting racks and/or hangers. Please keep in mind that we are not responsible for any items lost, left or stolen from the coat rack.

Can we have a band? Can we have a DJ?

Absolutely! However, music and bar service must be shut-off by 12:30 am.

Do you have a sound system/microphone we can use for our event?

You may use our sound system and microphone. Our system allows you to play CD’s as background music. The microphone is wireless. 

Catering & Liqueur

Do you have a preferred catering list? Can we use a caterer that isn't on your list?

The website has a list of caterers familiar with the site. Provided specific liability insurance requirements are met you may use any of these caterers or one of your choosing.

How much does it cost to have a seated dinner/buffet/standing reception?

This depends upon what you serve, to how many people, etc... Please contact your caterer and/or event planner to discuss pricing and menu options.

Can you help us decide on what to serve and how to serve it?

While we can help answer site related questions, your caterer/event planner is the best resource for these questions.

Do you have any food/liquor restrictions?

We don't restrict any food that can be accommodated within our catering guidelines. Nor do we restrict beverages. In other words, you are welcome to have red wine, cranberry juice, tomato sauces, etc

Is a liquor license required?

You must comply with all ABC regulations. Liquor licenses are not required for private events that are invitation only.

Stonefire Station Access & Decorating

At what time can we access the facility?

You may access the property whenever you like on the day of your event. Keep in mind that you need to have the Stonefire Station steward on site once the facility is unlocked. The steward fee is $30.00 per hour. You should assume that you will need access 2 to 3 hours before the event and 1 hour following your event.

Are decorations allowed inside Stonefire Station?

This depends upon the type of decoration.  Nothing may be adhered or permanently attached to the facility. Candles (enclosed in votive holders) and flowers are allowed. All decorations must be removed at the conclusion of your event.

Will you be here to set-up the equipment and to help decorate?

These types of activities need to be coordinated through your caterer and/or event planner. The Stonefire Station steward will not facilitate decorating.

Are candles allowed in the terraces/tented area?

Candles are allowed everywhere. All candles must be in votive holders.

Is there lighting dimmable inside and on the exterior terrace?

Yes. The entire facility has basic, dimmable can/spotlights. While these supply plenty of light for your event, you are welcome to embellish the area with specialty lighting companies that may provide colored lights, lanterns or spotlights.

We'd like to have our ceremony in the garden. How many people can that area accommodate?

Generally, about 250 people. This will depend upon how wide an aisle you'd like and how much space you'd like for the wedding party to stand during the reception. A narrow aisle and less wedding party space will allow for more chairs. A large aisle and wedding party space will allow for fewer chairs.

We noticed a door in the side of the salon. Can the wedding party walk out of that door for the processional?

Unfortunately, no. That area is leased to another company and not available as an entrance.

How many restrooms do you have?

Stonefire Station has three restrooms; one unisex ADA restroom in the salon and two restrooms in the ballroom. The ladies room has three stalls and the men’s room has one stall and two restrooms.

Miscellaneous

Where can our guests park?

We have approximately 90 spots on site. Overflow parking is available across the street in the public parking area in front of Four County Players.

Is there a bridal room?

There is a room adjacent to the handicap restrooms in which the bride and wedding party can freshen up.

Can we stop by to see the site? Do we need an appointment?

You are more than welcome to stop by and look in the windows at any time as long as another event is not going on. Appointments are available and necessary Monday through Friday between 11:00 a.m. and 2:00 p.m. or on Saturdays between 12:00 p.m. and 3:00 p.m. Site visits only take a few minutes!

What types of flowers are in the garden? If we request, will you plant specific items for our event?

We attempt keep the garden and plantings very seasonal and colorful. We will not plant specific flowers to accommodate an event. You are welcome to bring in potted flowers/greenery to enhance the garden or tent. However, these must be removed at the conclusion of your event.

Can we scatter rose petals, flowers, etc... in the garden? Or, can we throw rice, birdseed, etc... when leaving?

Unfortunately, no. We try to keep the facility in the best possible condition for all clients. While you may want rose petals in the garden, the next client may not. Failure to follow this guideline will result in your forfeiture of the security deposit.

Can we use sparklers on the grounds?

Yes! But, while these are generally considered safe at no time will any sparklers or any items that have an open spark/flame be allowed inside the building.

We have some younger guests. Are there any restrictions?

Children must be supervised by a parent or guardian at all times. 

Some of our guests smoke. Can they smoke in the inside?

Smoking is prohibited in Stonefire Station. All guests that smoke must smoke in the patio areas.

We have guests that have a hard time walking up stairs/are in a wheelchair. Are you accessible?  Do you have a dumpster?

Yes, we are ADA compliant. There are no stairs.

Do you have a dumpster?

No. All trash must be removed by the caterer at the conclusion of the event. Additionally, all decorations must be removed at this time and all flowers, gifts, etc., must be taken away.